Understanding and Editing iTunes U Access Levels

Owners of private non-course-related iTunes U sections (those not created by and directly tied to enrollment courses) can edit their iTunes U sites to determine who has access to the sites, and what those users can do once they access it. In most cases, you and perhaps one or two others will have full access to edit your site, upload and download podcasts and other files, and determine what sort of access others will have. Most other people who have access to your site will only be able to download your podcasts and other documents. However, there may be times when, for example, you would like a larger group of people to be able to upload their own podcasts. This tutorial explains the different access levels and walks you through changing them.

If your iTunes U site is directly tied to an enrollment course, please contact the e-Learning Center for help in having your access levels changed.

The basic process is as follows:

  1. Determine the access level your users need
  2. Log in to iTunes U
  3. Navigate to the level at which you need to change access rights
  4. Modify the access levels and save your changes

Determine the access level your users need

There are four levels of access in iTunes U:

  • No Access: People with this level of access cannot see the site at all. By default, this will be most people in the world!
  • Download: Those with the Download level of access can see your site and download content (podcasts, documents, etc.). For a course-related site, this will by default include all of your students.
  • Shared: People with this level of access can see your site, download content, and upload content. You can give your students this access level if you want them to be able to upload their own podcast projects to your course site.
  • Edit: This is the most powerful level of access. It lets people see the site; upload, download, and delete content; edit (create, delete, rename) groups; change page information (images, text, and links); and assign group-level access for other users of the site.

By default, when you change access rights, the same rights are inherited at the lower levels within the area you are changing, so be sure to navigate deeply enough so that you are changing the access rights at only the level(s) you intend.

Log in to iTunes U

Log in directly at https://deimos.apple.com/WebObjects/Core.woa/BrowsePrivately/nau.edu, or you can click the orange Private iTunes U button at itunes.nau.edu.

Once logged in you see the main NAU "private side" page:

iTunes U Main Page

Navigate to the level at which you need to change access rights

  1. Select the iTunes U section for which you need to change access rights:

    Select Group

  2. Once you get to a level at which you are able to change access rights, you will see an Edit Access link toward the upper right:

    Edit Access

Modify the access levels and save your changes

Click Edit Access to change access levels. There are two types of permissions: Built-in Permissions, always included by default, and Custom Permissions which you define:

Edit Access

Built-in Permissions

By default, a non-course-related iTunes U site will include the following permissions:

    • Administrator (Edit access): iTunes U automatically provides this level of access to an iTunes site administrator.
    • Authenticated (Download access): iTunes U automatically provides this level of access to every user transferred into iTunes U after logging in with an NAU user ID. By default, this level of access can see only the iTunes U sites for classes in which the user is enrolled, or for sites where the user is a member of a group that has been given access to the site.
    • Unauthenticated (No Access): iTunes U automatically provides this level of access to every user transferred into iTunes U without logging in (for example, by clicking on a URL). By default, this credential has no access to iTunes U pages or groups.
    • All (No Access): iTunes U automatically provides this level of access to every user transferred into iTunes U with or without logging in. By default, this credential has no access to iTunes U pages or group. To make content in your iTunes U site available to the public, you must update the access level for this these users so that they can download content.

    To edit access permissions for one of the categories, complete the following steps:

    1. Click the Edit (pencil) icon for that category:

      Edit Access

    2. Use the Access Level pop-up menu to select a new access level:

      Access Level Pop-Up

    3. When you have changed all Built-in permissions to your liking, click Done in the lower-right:

      Done

Custom Permissions

You can add two types of custom permissions to allow for very specific access: User ID and LDAP Group.

    1. User ID: you indicate which specific NAU user IDs that you want to give permission to. In the form, you'll see something like this:

      uid@urn:mace:nau.edu:user.

      Replace "uid" with the actual user ID, such as abc123.

      For example, to add a custom permission for John Q. Public, whose NAU user ID is jqp, you would click the Add (+) button...

      Custom Permission

      ...then edit the credential definition so that it reads

      jqp@urn:mace:nau.edu:user

      You also need to change the Access Level from the default of No Access to whatever you choose (Download, Shared, or Edit).

      Add Custom Permission

    2. LDAP Group: membership in an NAU LDAP Group can be used to determine access levels. Instead of maintaining multiple individual user IDs, use an LDAP Group to efficiently assign access levels to groups of more than two or three people. LDAP Group credential definitions must be entered in the form

      groupname@urn:mace:nau.edu:NAU-LDAP:GROUP

      Replace "groupname" with the full name of the actual LDAP Group.

      For example, to add a custom permission for the e-Learning Center whose LDAP Group is called "e-Learning Center," click the Add (+) button, then edit the credential definition to read as follows:

      e-Learning Center@urn:mace:nau.edu:NAU-LDAP:GROUP

      You also need to change the Access Level from the default of No Access to whatever you choose (Download, Shared, or Edit).

      Add LDAP Group Credential
      If you need to request a new LDAP Group, please complete the last field of the iTunes U Shell Request Form: http://www.nau.edu/~d-elearn/support/iTunesURequestDetails.php?type=group

Access the private side of iTunes U
Access the public side of iTunes U

 

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